For CEO assistance, as personal assistant, there's a couple of high level tasks to be aware of and how these are handled.
Tools
1Password
A shared 1Password vault is available to the CEO and the exec assistant. All passwords relevant to CEO operations should be stored there.
Daily Workflow
The P.A.'s tasks is to run complete certain tasks every day. For some, even multiple times a day. Capture the output of these in a "Daily Briefing" send before the CEO's meeting hours.
Before compiling the briefing, confirm which timezone the CEO is currently in (he travels regularly between Amsterdam and the US) — check the calendar for travel/OOO blocks, or ask directly if it's unclear. Lead the briefing with that timezone rather than defaulting to Amsterdam.
- Inbox Management
- Calendar Management
- CEO Task Management
- Travel Booking
- ZJ Social Media — (Check Mondays, Wednesdays, Fridays)
- Other tasks to pick up (Peopleops, bizops, etc)
CEO meeting hours
While tasks might be scheduled outside the meeting hours, these meeting hours allow the CEO to also remain operationally productive. If a slot is available during the meeting hours, it is generally bookable.
Pacific time zone
Core meeting hours:
- Monday–Friday, 06:00 - 15:00 PT.
Amsterdam time zone
Core meeting hours:
- Monday-Friday, 09:00 - 17:00
- Tuesday-Thursday, 19:30 - 21:30